6 Tips to Increase Productivity In Your Business
Did you know that the average worker only spends about three hours a day actually working?
During the rest of their eight-hour workday, the average employee is “busy” checking the news, scrolling through social media, and even looking for a better job!
Could your office use a productivity boost?
If so, start by making sure you’re leading by example. Give these six tips a try today, and encourage your employees to do the same to increase productivity and make work a more engaging experience for everyone.
Six Tips to Increase Productivity
These six simple tips will help you increase productivity, stay focused during the workday, and get more done in a shorter amount of time.
1. Plan Ahead
When you first get to the office, it’s tempting to just dive right in and tackle the first task that pops into your head. This definitely isn’t a recipe for a productive day, though.
Start by taking a few minutes to write out a to-do list. Then, prioritize the items on that to-do list so you know which tasks need to be addressed first. If you really want to go the extra mile, you can also schedule blocks of time to tackle each item on your list.
By taking time to plan out your day before you start working, you’ll have an idea of what your day holds and you’ll be able to figure out the best way to manage your time.
This will eliminate stress and cut down on time you waste wondering if you forgot something important.
2. Schedule Regular Breaks
It might seem counterintuitive at first. But, scheduling regular breaks is a great way to help you stay focused. After all, you can only stare at the computer screen for so long before you end up wandering over to Facebook or Twitter.
If you know when you have a break scheduled, you can resist the urge to hop on social media since you know you’ll eventually be able to do that.
That being said, a quick social media binge isn’t necessarily the best way to spend your break.
Research shows that spending time away from the computer screen, either walking outside or having a chat with a coworker, will do more for your productivity than looking at your friend’s latest plate of avocado toast.
How often should you take breaks? It varies for everyone, but a good starting place for a lot of people is to step away for 10-15 minutes for every 90 minutes of work.
3. Mute Alerts
Contrary to popular belief, you don’t need to be 100 percent available 24 hours a day. While you’re working, you don’t need to be fielding texts from your friends or checking social media notifications.
Put your phone in Airplane or Do Not Disturb mode while you’re working. To further remove temptation, put it in a desk drawer so it’s out of site.
It’s also helpful to mute email notifications on your computer. Emails can be just as bad for productivity as texts and other notifications.
Set aside a chunk of time to read emails, and then keep that tab closed for the rest of the day so that you can focus on more important tasks.
4. Limit Caffeine Consumption
Overdoing it on coffee won’t actually make you more productive, and Red Bull definitely won’t give you wings.
Caffeine may initially give you a burst of energy and make you feel like you can get more done. But, the crash from overconsuming caffeine definitely isn’t worth it.
Drinking coffee later in the afternoon can also interfere with your sleep, meaning you’re more likely to feel lethargic at work tomorrow. You can see how the vicious cycle starts, right?
If you feel yourself starting to get a little sluggish in the afternoon, try going for a walk or doing some quick desk stretches instead of reaching for another cup of joe.
5. Stop Multi-Tasking
Multi-tasking won’t actually help you get more done during the day. In fact, if you’re constantly jumping from task to task, it will take you longer to accomplish the items on your to-do list.
When you’re always half-distracted by another project, you’re unable to fully commit to the one in front of you. Since you’re not firing on all cylinders, it’ll usually take more time for you to wrap things up than it would if you’d just stuck to one thing at a time.
Avoid having tons of tabs open on your computer. And, if you’re working on a really important project or have a looming deadline, shut your office door and mute your desk phone so that none of your coworkers will accidentally pull you out of your flow with a question about the kind of dressing you want on your salad.
6. Abide by the Two-Minute Rule
This one is essential for habitual procrastinators who want to finally increase productivity for good.
The two-minute rule states that, if a task can be done in two minutes or less, you should do it immediately.
Tons of entrepreneurs swear by the two-minute rule, saying that it keeps them productive throughout their workday by clearing clutter in their brains and on the desks.
It makes sense when you stop and think about it. When you eliminate all the nagging, two-minute tasks as soon as they come up, you won’t be thinking about them while you’re working on bigger and more important projects.
Need a Better Way to Schedule Meetings?
After you and your employees increase productivity in the office, you’re probably going to experience an uptick in the number of client meetings you’re scheduling.
We can help you plan for this boom in business now with our top-notch meeting scheduling software.
Our software makes it easier for you to manage your schedule and maximize your office time so that everyone is as productive as possible during the day.
Contact us at Schedule Like a Boss today to set up a demo and see what we’re all about. And, while you’re at it, check out this article on proper business etiquette to make sure you’re wowing your clients!